Accommodation eBooking Form Guidance

How to complete the ebooking Form

  1. Select Location, i.e. Stanemuir or Carsewell

    (note the options are not the same for both)

  2. Start and End dates – choose dates from calendar

  3. County – this is your Guiding County, not where you live. 

    1. If you choose Edinburgh a Division box will pop up with a drop down menu; then a District box with a drop down menu and then a Unit No box

    2. If you choose Other you will then be asked to complete your Group Name, Unit No and Section (choose the section which makes up the majority of your group)

  4. Name –complete your name

  5. Address – complete your address

  6. Contact No before camp – your phone number

  7. Town – complete your Town

  8. Contact No at camp – a mobile no for someone attending the event

  9. Post Code – complete your post code

  10. Reg No – complete your Reg No on GO

  11. License Holder Name (if different) – Complete the name of the License Holder if you are not the Licence Holder for the event.

  12. Email – complete your email address  (Note – this email address will be used to confirm your bookings, send your receipts etc)

  13. Carsewell only – you need to answer the questions:  Will you use gas to heat water only? (no charge) and Will you be cooking on gas? (£15 per night)  There is a drop down menu to answer yes or no.  Answering ‘yes’ to the first question will automatically insert the second answer as ‘no’.

  14. Additional Information – add any relevant information relating to your request for a booking. 

NOTE – this is only a booking enquiry form but you can check availability on the website for each type of accommodation.  You will receive an email to let you know if we can confirm your booking.  A deposit is payable within 14 days of the confirmation of your booking.  The website calendar will show your booking as provisional until you have paid your deposit.  the Booking Secretary will email you a receipt unless you have provided a stamped addressed envelope for a hard copy receipt.  Nearer the time of your event the Booking Secretary will advise you how you collect your keys and make payment of the balance due.